Organizing Proposal Writing

Now that I'm really trying to hunker down on the proposal writing, I have found a few techniques work much better for me than others (although I can't guarantee I'm in the majority here):

• Lots of hot tea drinking. It's calming, but more exciting than water. I'm an avid tea drinker to begin with, but usually drink less in warm weather. However, it's helped me concentrate very well over the past week, as well as forcing me to need to get out of my chair every few hours.
  
• Make a proposal playlist, and listen to it. I'm partially stealing this one from my writer friend Kathleen, as she makes playlists for her different books as she writes. I'm currently using music that is not distracting, but still upbeat to help keep my energy levels up as a write. Lately I've been spending all of my music time on Pandora, as I wrote about before, but sometimes you just need to have too varied of music for that to work. However, if you don't own enough music for your playlist, this could be a nice alternative.
  
• Break the file into individual files. Assuming you are writing in LaTeX, this is pretty easy, but is something I never do for writing. Basically, you make a file for each part of your proposal (introduction.tex, chapter1.tex, etc), and then include them in the main file using the command \input{filename}. Fairly straightforward, but makes it easier to find where you are in the file, AND it helps keep you from getting overwhelmed.
  

However, the most important piece of advice have so far is this: don't work all day on it. Unless you are one of the few people who can work 15 hours/day without ever getting burned out, don't torture yourself from dawn until dusk. Today I really figured this one out, and it's why I decided to post. Today I put all of my proposal and previous writing work on my lab computer (fairly new, so I still use my laptop for a lot of my research). Now, my plan is to only allot time for proposal writing during the day, in the lab, unless I specifically plan to work outside of the lab that day (in which case I'll just have to get the files). This way I feel more pressure to be productive while I'm at school, and can concentrate on other things in the evening (other work, hobbies, wedding planning, moving, etc). Overall, I expect this to lower stress levels significantly, at least for the next few weeks.

I'm lucky in that I have exactly 2 months before I defend my proposal, meaning that if I take a month to finish writing and revising I'll still be done early. But of course that means that motivation on some days can be hard. Therefore I have my last piece of advice for now: if you have enough time between when you start and need to finish your proposal, be sure to have other projects to work on too. Now, all PhD students should have tons of work they should be doing instead of writing their proposals, so that having the work to do shouldn't be an issue. But the point is that if you have enough time to have low motivation, do some work on those other projects! If they are related to your thesis anyway, it's useful even for the proposal. Just don't get too caught up in them; the proposal should be the primary focus, otherwise you'll never get it done.

Buffy vs. Edward

Earlier this week my housemate sent me a link to a video created to depict Buffy (from Buffy the Vampire Slayer) beating up Edward (the vampire from book/movie Twilight). The point of the video was basically to show that yes, Edward is a creep, and yes, Buffy could totally take him.

Buffy Summers takes down Edward Cullen

Since I've written before about enjoying Twilight, and vampire stories in general, it seemed appropriate to also share this link. If you know anything about these stories, you will hopefully find great amusement in the video! Also, as you may notice in the credits, something from Harry Potter and the Goblet of Fire was used; see if you can find it, it's only a very short clip, but if you think about it, it becomes very obvious!

First Biology Conference

Last week I went to my first biology conference, Systems Biology of Human Diseases, held at Harvard Medical School. It was definitely different from the computer science conferences I have been to thus far. Of course, for me the biggest difference was that I was surrounded by people that were experts in a completely different field from mine, but yet were still working on some similar problems. We just happen to have very different vocabularies. Overall though, I think it was a worthwhile conference to attend. I learned some new keywords, learned more about how biologists describe cancer, and got some new ideas for how to present and do my research. Not bad for a day's worth of time. Unfortunately I couldn't stay through the poster session thanks to a migraine, so hopefully next time I won't have that problem. Luckily this conference will be in Boston again next year before they merge with a European conference, so I will have easy access for at least that year. After that we will have to decide if it is worth traveling to Europe for it.

Undergrad Class Again

Earlier in the year I wrote about experiencing undergrad class again. Later in the semester I sat in on two lectures of my own department's intro programming class, as part of an observation for my "teaching undergraduates" class. I was in the same horrible classroom/auditorium I was in for the other class, but it was much emptier and thus quieter.

Overall, I was very impressed with the faculty member giving the lectures. Sure, he wasn't perfect, but he had a great energy to him. This is one of the reasons I had chosen to observe him over some other professors; I knew he brought a lot of energy and excitement to teaching at the graduate level, and I really wanted to see that happen at the undergraduate level.

In the second of the two lectures he brought his research area (Computer Vision) into it. He helped the kids think about how they might go about solving problems in the area with what they had learned in the class: arrays, I/O streams, etc. Really, I think if more professors used this type of lecture throughout their intro courses, we would have a better retention rate in Computer Science. It takes a step back from what can often be boring topics, and shows that there is an interesting use for all of it after all. I hope when I start teaching I am able to bring this sort of thing to my lectures as well.

E-mail becoming unusable?

A few days ago our e-mail system went down overnight. Most people (who I know, at least) didn't notice for awhile. However, I had a big clue: no junk mail. My e-mail account had gone all night without acquiring any spam. Since I tend to get about 45 junk e-mails over the course of 8 hours each night, getting none was quite suspicious.

This leads me to wondering whether or not e-mail is really starting to become unusable. If we don't win against spam, phishing, etc, will we become too frustrated with it? I can get 100 spam messages in a single day. Many of them are moved to the junk e-mail folder; however, when I'm sitting at my computer doing work and the new message icon appears in my system tray, I always end up looking to see what it was, and it is almost always junk. I like to have this indicator, but it's starting to become not worth it.

I think most of my junk e-mail is due to a mailing list I'm on. I'm hoping that once I am off this mailing list in September, i will see a dramatic decrease in unwanted mail.

My Gmail account also recently started having spam issues. I never see spam on that account, and starting earlier this month I started seeing a few e-mails of spam a day. It hasn't happened for a few days, but I am sure it will happen again.

I feel like my e-mail box has become much like my real mail box: mostly just ads for services I don't need or want. How do we fix this? This is not my area at all, so I have no great solutions. I don't like the proposed solution of making e-mail cost money, as right now it's a great medium for staying in touch even just throughout a day (I have entire conversations through e-mail throughout a single day, that sometimes involve 20 messages, which could really add up in cost). I do believe we need to find a way for it to not be profitable for spammers/phishers to bother; or would that just mean even more e-mails, as the likelihood of finding someone who will fall for it is low? I hope that in a decade it will be common knowledge what types of e-mails to ignore, but my brain tells me that is unlikely. Won't spammers just keep evolving with the technology? So how do we get spammers to give up? Maybe we need psychologists to work on this problem.

Proposing

Well, now that I've experienced one type of proposal, I need to worry a bit more about the other type: the PhD proposal! I've decided that it's not as scary as it seems. True, you are putting your work and ideas out there to be critiqued and questioned, and you are defining what the remainder of your PhD will contain. But still, it's more of an opportunity for you to get feedback before you try to defend the dissertation, and it's really there to make sure you are on the right track.

I'm rather excited about proposing, which will happen this August. I've had a general view of where I want my thesis to go for a little while now, so it's great to finally get that out there. I wish I had done it earlier, and I wish I understood more about what a proposal is a few years ago. So here is my attempt to make a short list, that at least applies to my own department:

• Propose as soon as you can! - My advisor was suggested to me that I propose before I was really mentally ready to think about, and it so it was put off for a few years. Looking back, I probably could have done a reasonable proposal LAST summer, which would have been great for making sure I went in the right direction this past year.
  
• Think of it as an opportunity - Like most things, it's both a blessing and a curse. The curse is that you will be totally stressed out unless you are never stressed out about anything. The blessing is that it's a great time to take a step back and make sure you're going in the right direction, to get great feedback from successful professors other than your own advisor, and a big step at really defining the core of your thesis.
  
• Don't spend forever on the writing - Our department just changed the expectations (de facto requirements) for the proposal: it should be less than 20 pages, and not look anything like a thesis. Those of us who are the first string of people to propose under these guidelines are extra stressed since our proposals may not look like what people are used to, but really it's for the better. A shorter proposal might actually be read, you can spend less time on the writing, and it makes the presentation much easier to put together. This is not a published document, so don't waste lots of time! (I'm still having trouble following this piece of advice)
  
• Schedule early - I scheduled my August proposal defense in May. With 4 professors needing to have the same time slot free, don't wait until the last moment. My fiance almost had a fiasco because he waited too long to schedule a time, and everyone's times were conflicting during the month (yes, the entire month!) he wanted to have his proposal during. He fixed his problem by doing the first day of the following month. But the point is still valid: plan early.
  
• Propose in the summer - I'm not sure if this is good advice yet, but so far I like it. There is less pressure during the summer, so it is easier to work without feeling stressed out. Hopefully your professors will be easier to schedule for the defense as well, since they won't have teaching and office hours as conflicts.
  
• Listen to your advisor - This advice holds for most things. They are faculty already for many reasons, they won't (generally) lead you astray. If they tell you to wait to propose, they probably have a good reason; hopefully your relationship with them is one where you can discuss why you should wait. If they tell you to get a move on, there is probably good reason for that too (probably).
  

If I come up with any other great suggestions as I work on my proposal, I'll post again. Hopefully I will still be feeling optimistic in a month or two.

Life: everything at once!

The last few weeks have been absolutely crazy. I have not only been working on my own multiple research projects, but I have also recently starting working a project that a younger student in my lab is doing. I'm helping out from now until his paper deadline in June, to help with getting the work done in time, and to help by just being an additional person with ideas since the project is complex. It's an interesting project, but there is lots going on and lots to fix. I hope we get it done in time!

In addition to all of that actual work (think "too many projects"), I've also been actively trying to find a place to live next year, dealing with the fact that my car failed its emissions test during inspection, and planning a trip to look at wedding locations. Unfortunately everything seems to need to be done during normal business hours, which is quite a hassle.

Today we found 2 places that we'd love to live at next year, but each have draw backs. We disagree on which drawbacks are important, so it will be interesting to see if we can compromise or if we'll just keep looking and risk losing these places.

As far as the car is concerned, the first place we took it said the repairs would probably cost over $1,000 and wasn't worth doing on such an old car (to which I thought "oh my, my car is 9 years old!). I was going to apply for the Economic Hardship Repair Extensionso that I wouldn't have to fix it right now, but then I realized that we didn't take it to an official registered emissions repair shop, and therefore the quote wouldn't count toward it. So we took it to another place in town, and they couldn't replicate the error codes, and told us to drive it around so it could gather more data. Today we took it back, it had enough data but no error codes, so we returned to the inspection station and it passed with no problems. Are there still unfixed problems? Maybe. Am I concerned? Only marginally, since it's not a safety issue. I might be in the market for a new (i.e. new to me) car soon though. Not that I have any other expensive events coming up...

So planning for our trip has been annoying in the sense that I have to call people during business hours, and I'm very busy with work and meetings during the day. So far I've managed to make appointments for us to see 3 potential locations for the wedding and reception, but still need to make more. And we are traveling to visit them next week! You would think that being a graduate student would mean you could find the time for this sort of thing, but I think I am proving that is not the case. It's only true when you are in a non-busy time of year, and right now is ultra busy for me!

Well, back to work. Lots and lots of things to do, even though it's already past 5PM. I blame the combination of all of these things going on for why I haven't been posting!

Venting and De-Stressing are Crucial!

Occasionally in graduate school you feel frustrated, annoyed, overwhelmed, undervalued, or some other negative feeling. Generally, graduate students vent about this sort of thing to friends, significant others, or family members. Venting is a very good idea, as it will help you get over it (from putting it out there), see that you're not the only one to ever feel that way (depending on who you vent to), and find a way to move on. It's very hard to be productive when you are overrun with these types of feelings!

Another graduate student in my lab and I have been meeting for lunch each Friday this semester, which we have dubbed something like "weekly-special-psychotherapy-lunch." We are friends as well as co-workers, but we don't see each other much during the week as we don't both tend to work in the same room. So every Friday we find out how the other person's week has been going, give suggestions for how to deal with spoken and unspoken issues, and give overall encouragement. Sometimes I don't even realize exactly what is holding me back from getting something done until I have to verbalize it to someone who isn't my fiance. Yes, complaining to my fiance is my usual way of dealing with stress, but it's very good to have other venues to let it out! A more objective viewpoint (or at least a viewpoint perceived to be more objective) can be very helpful.

Why am I writing this? Well, I think too often people (especially women) bottle it all up inside. Eventually you will start seeing the world in a different way than it really is, and that's when you really start to wonder if you should be doing what you are doing with your life. The answer is almost always "YES, you SHOULD!" but too often we convince ourselves otherwise. Like I said in my last post, a little encouragement goes a long way, and we should always keep that in mind for ourselves and others. Even people who appear to be succeeding can easily be second guessing themselves, or so frustrated with a project they can't see straight. If you are that person, or you friend/co-worker is that person, I highly recommend a weekly special psychotherapy lunch!

Computer Science and Volleyball

One of my few outside-of-computer-science activities that I actually do every week is volleyball. After our intramural game last Wednesday, I was thinking about all of the ways that the two are similar. For instance:

1. Time Outs - In volleyball, sometimes you just need to call a timeout, mentally regroup, and then get back into it. In our game we were losing 3-9 to a team we had just squarely beaten; I called a timeout, and then we proceeded to win 15-9. What a difference that timeout made! In research it's the same way. Sometimes you just need to take a step back from what you're doing, regroup mentally, and then start off again where you left off.
   
2. Team Effort - In volleyball, you have 6 people on the court at any given time. If you don't trust your teammates, you end up running over them to get balls they were perfectly prepared to hit, usually better than you end up hitting them. To really play well, you should back up other people and trust their abilities. In research you also need to trust your group members, but still encourage and back them up when possible. It's all about sharing information, ideas, and letting each other find his/her own way without stepping on each other's toes.
   
3. Encouragement - When playing a team sport, you want to try to keep everyone energized and feeling good about their playing. If someone starts to doubt their abilities from a few bad hits, they are going to second guess everything else they do that game. A little "that's ok, you'll get it next time" or "great job!" will go a long way. With research, you should also encourage others even when they are struggling. Everyone needs encouragement in everything they do in life, but especially so in "high" stress situations like volleyball and research!
   
4. Practice! - Obviously, if you don't practice volleyball you are not going to retain your skills. Much of it is muscle memory and reactions, which can be learned and refined over time. In computer science research you also need to practice skills such as public speaking, programming, and critical thinking. It may not be muscle memory, but it is still a set of learnable and improvable skills.
   

It's true that the comparison between team sports and teamwork in school and work has been made many times. However, it's nice to be reminded occasionally that our extracurricular activities really do relate to graduate school, and working on good habits and skills in one can easily help improve the other. All the more reason to be sure to get adequate "play" time in addition to work time!

I love April Fools, all because of Google

The title says it all. Google always pulls really great stunts for April Fool's Day. I especially love this year's CADIE. The entire concept is crazy, as we are definitely nowhere near having artificial intelligence at that level. Google really just makes the holiday so much better for all of us computer folks, because there are even deeper reasons to laugh than the pandas, rainbows, unicorns, and angry faces.

I also love how they incorporated it into so many of their sites: images, blogger, search, etc. I'm also very amused that it is changing over the course of the day; for instance, images had pictures of unicorns, rainbows, etc as the suggested images that CADIE thought everyone would like. Then sometime this afternoon it changed to an angry face, lighting bolt, and other unhappy things (including a glaring panda icon) because CADIE discovered that people in fact don't all love unicorns and rainbows. Hilarious!

For the drab day today has been, Google has really made it much better!